Untitled Document

NAME:
The name of the Society shall be the Entomological Society of New Zealand (Incorporated)
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OBJECTS:
The objects of the Society shall be the improvement and diffusion of entomological knowledge in New Zealand.
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MEMBERSHIP:
Membership shall be open to all persons interested in entomology.The Society shall consist of honorary and ordinary members and fellows.
Ordinary members:Any person who is approved by the Executive Committee by resolution passed by a two-thirds majority as being suitable for election shall be regarded as a full member of the Society on payment of the Society's fee.
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Honorary members:Any member may nominate any other person who has given service of outstanding merit to the Entomological Society of New Zealand for election as an honorary member. Such nomination shall be considered by the Executive Committee, and if approved by a two-thirds majority of such Committee, shall be submitted for election to a general meeting of the Society, and shall be declared elected on a two-thirds majority of the vote of such meeting. Honorary members shall be entitled to all the privileges of full membership.
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Fellows:Any two (2) members may nominate any other person who has made an outstanding contribution to entomology, but especially to New Zealand entomology, as a Fellow of the Entomological Society of New Zealand.Such nomination shall be accompanied by a relevant bibliography and a written statement signed and prepared by the nominators supporting the eligibility of the nominee for election as a Fellow. Such nomination shall be considered by the Executive Committee, and if approved by a two-thirds majority of such committee, shall be submitted for election to a general meeting of the Society, and shall be declared elected on a two-thirds majority of the vote of such meeting. The number of Fellows shall be limited at any one time to five (5) living persons and no more than two (2) shall be elected at any one general meeting, provided vacancies exist. Fellows would not be entitled to the privileges of honorary membership. Fellows may, if they so wish, use the letters FESNZ after their name.
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Termination of Membership: Membership of the Society may be terminated by (a) resignation in writing, duly accepted by the Executive Committee or (b) by non-payment of fees, or (c) by any cause deemed by the Executive Committee to be detrimental to the well being of the Society.
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MEETINGS OF THE SOCIETY:
General meetings, shall be called at the discretion of the Executive Committee, and date, place and time of meeting shall be notified to all members of the Society, twenty eight (28) days prior to the meeting by the Secretary in writing in a newsletter.
The Annual General Meeting shall normally be called to coincide with the Annual Conference. In the event that a Conference is not held or is held after the 30 June in any year, an Executive meeting shall be called before May 31, in order to receive the Annual Accounts for the preceding year, and to approve the recommendations for awards from the 21st Anniversary Research Fund. Not less than twenty eight (28) days written notice to be given to all members, of the Annual General Meeting or any such Executive meeting. The Secretary shall call a special meeting through a newsletter, or take a postal ballot of all members, within three months, on the written application of ten (10) financial members of the Society. General meetings (both Annual and Special) shall be presided over by the President or, in his/her absence, the Vice President or in his/her absence any member of the Society designated as Chairman by the members present at the meeting.A report of all meetings of the Society shall be circulated to all members by the Society's Secretary.A quorum shall consist of ten (10) members.
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VOTING:
Except for election of officers and alteration of the Constitution, voting at meetings of the Society shall be by show of hands, counted by the Chairman or by a Scrutineer appointed by him/her, unless a ballot is called for by any member. Members, whether honorary or ordinary, shall have only one vote. Decisions shall be by clear majority of members present and voting, and the Chairman shall have a casting vote.
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OFFICERS AND THEIR APPOINTMENT AND REMOVAL:
Officers of the Society shall be: President, Vice-President, Secretary, Treasurer, Editor, Royal Society Member Bodies Representative and Librarian. The Executive Committee shall comprise the Officers who shall be elected annually and Section Representatives. Nominations in writing for these offices shall be received two calendar months prior to the Annual Meeting by the Secretary. Election shall be bypostal ballot of members of the Society and voting papers must be returned to the Secretary before the commencement of the Annual Meeting. The President and the Vice-President shall not hold the same office for more than two successive years.For any cause which shall appear sufficient to a two-thirds majority thereof, members ofthe Society shall have the power to suspend any member of the Executive Committee of the Society from the exercise of office and declare such position vacant. In the event of any vacancy occurring in the Executive Committee, such Executive Committee shall elect some member to fill the vacancy until the next Annual Meeting of the Society. A quorum of the Executive Committee shall consist of four members.
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COMMON SEAL:
The Common Seal of the Society shall be kept in the custody of the Secretary, who shall by the express authority of the Executive Committee sign every deed to which the seal is affixed.
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FUNDS OF THE SOCIETY:
(a)All funds of the Society shall be paid to the Treasurer, who shall keep proper records of the financial transactions of the Society, and shall pay into such Bank or invest in some suitable form as the Executive Committee may from time to time decide, all moneys that he receives.All accounts for payment shall be passed by the Executive Committee, all cheques or withdrawal warrants shall be signed by two (2) trustees.
(b)The Trustees shall be the President, Secretary, Treasurer and one (1) ordinary member of the Society elected at the Annual General Meeting.
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DISPOSITION OF ASSETS:
In the event of the winding up of the Society the distribution of any assets remaining after the payment of all its debts and liabilities shall be decided by the Executive Committee, who shall ensure that the assets shall be distributed to some similar Society established for cultural or educational purposes whose interests are in line with the objects of this Society as indicated in Clause (2) of this Constitution or as a judge of the Supreme Court shall direct.
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PUBLICATIONS:
The Society shall publish regularly a journal containing papers and notes on or related to entomology. The Society may publish occasionally such other publications as the Executive Committee shall consider desirable. The Editor shall be responsible to the Executive Committee for the contents of publication.
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ALTERATION OF CONSTITUTION:
Any part of this Constitution may at any time be repealed or altered, or other clauses added, at any general or special meeting of the Society, provided that any person desiring any such alteration shall give notice in writing to the Secretary of such proposed amendments not less than two (2) calendar months prior to such meeting. Such proposed alteration shall be circulated by the Secretary to all members one (1) calendar month prior to such meeting.
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SECTIONS:
In any area where at least ten (10) members of the Society reside, a Section of the Society may be formed. Such Sections shall be responsible for the conduct of their own affairs in harmony with the Constitution and objects of the Society.Sections shall support financially their own activities, although the Executive Committee of the Society may make grants towards Section activities of general benefit to New Zealand entomology. Sections shall in no way commit the Society to any course of action or expenditure or issue statements in the name of the Society, except with the express permission of the Executive Committee of the Society. Sections may enrol associate members, who shall pay only such subscription as shall be determined by the Section for all its members, and who shall not be liable to pay a subscription to the Society. Such associate members shall have no privileges of membership of the Society, but shall be eligible to become members of the Society if they wish. Each Section shall elect one member of the Society annually to be its representative on the Executive Committee of the Society.
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	New Zealand Entomological Society Constitution
	NAME: The name of the Society shall be the Entomological Society of New Zealand (Incorporated) Top OBJECTS: The objects of the Society shall be the improvement and diffusion of entomological knowledge in New Zealand. Top MEMBERSHIP: Membership shall be open to all persons interested in entomology.The Society shall consist of honorary and ordinary members and fellows. Ordinary members:Any person who is approved by the Executive Committee by resolution passed by a two-thirds majority as being suitable for election shall be regarded as a full member of the Society on payment of the Society's fee. Top Honorary members:Any member may nominate any other person who has given service of outstanding merit to the Entomological Society of New Zealand for election as an honorary member. Such nomination shall be considered by the Executive Committee, and if approved by a two-thirds majority of such Committee, shall be submitted for election to a general meeting of the Society, and shall be declared elected on a two-thirds majority of the vote of such meeting. Honorary members shall be entitled to all the privileges of full membership. Top Fellows:Any two (2) members may nominate any other person who has made an outstanding contribution to entomology, but especially to New Zealand entomology, as a Fellow of the Entomological Society of New Zealand.Such nomination shall be accompanied by a relevant bibliography and a written statement signed and prepared by the nominators supporting the eligibility of the nominee for election as a Fellow. Such nomination shall be considered by the Executive Committee, and if approved by a two-thirds majority of such committee, shall be submitted for election to a general meeting of the Society, and shall be declared elected on a two-thirds majority of the vote of such meeting. The number of Fellows shall be limited at any one time to five (5) living persons and no more than two (2) shall be elected at any one general meeting, provided vacancies exist. Fellows would not be entitled to the privileges of honorary membership. Fellows may, if they so wish, use the letters FESNZ after their name. Top Termination of Membership: Membership of the Society may be terminated by (a) resignation in writing, duly accepted by the Executive Committee or (b) by non-payment of fees, or (c) by any cause deemed by the Executive Committee to be detrimental to the well being of the Society. Top MEETINGS OF THE SOCIETY: General meetings, shall be called at the discretion of the Executive Committee, and date, place and time of meeting shall be notified to all members of the Society, twenty eight (28) days prior to the meeting by the Secretary in writing in a newsletter. The Annual General Meeting shall normally be called to coincide with the Annual Conference. In the event that a Conference is not held or is held after the 30 June in any year, an Executive meeting shall be called before May 31, in order to receive the Annual Accounts for the preceding year, and to approve the recommendations for awards from the 21st Anniversary Research Fund. Not less than twenty eight (28) days written notice to be given to all members, of the Annual General Meeting or any such Executive meeting. The Secretary shall call a special meeting through a newsletter, or take a postal ballot of all members, within three months, on the written application of ten (10) financial members of the Society. General meetings (both Annual and Special) shall be presided over by the President or, in his/her absence, the Vice President or in his/her absence any member of the Society designated as Chairman by the members present at the meeting.A report of all meetings of the Society shall be circulated to all members by the Society's Secretary.A quorum shall consist of ten (10) members. Top VOTING: Except for election of officers and alteration of the Constitution, voting at meetings of the Society shall be by show of hands, counted by the Chairman or by a Scrutineer appointed by him/her, unless a ballot is called for by any member. Members, whether honorary or ordinary, shall have only one vote. Decisions shall be by clear majority of members present and voting, and the Chairman shall have a casting vote. Top OFFICERS AND THEIR APPOINTMENT AND REMOVAL: Officers of the Society shall be: President, Vice-President, Secretary, Treasurer, Editor, Royal Society Member Bodies Representative and Librarian. The Executive Committee shall comprise the Officers who shall be elected annually and Section Representatives. Nominations in writing for these offices shall be received two calendar months prior to the Annual Meeting by the Secretary. Election shall be bypostal ballot of members of the Society and voting papers must be returned to the Secretary before the commencement of the Annual Meeting. The President and the Vice-President shall not hold the same office for more than two successive years.For any cause which shall appear sufficient to a two-thirds majority thereof, members ofthe Society shall have the power to suspend any member of the Executive Committee of the Society from the exercise of office and declare such position vacant. In the event of any vacancy occurring in the Executive Committee, such Executive Committee shall elect some member to fill the vacancy until the next Annual Meeting of the Society. A quorum of the Executive Committee shall consist of four members. Top COMMON SEAL: The Common Seal of the Society shall be kept in the custody of the Secretary, who shall by the express authority of the Executive Committee sign every deed to which the seal is affixed. Top FUNDS OF THE SOCIETY: (a)All funds of the Society shall be paid to the Treasurer, who shall keep proper records of the financial transactions of the Society, and shall pay into such Bank or invest in some suitable form as the Executive Committee may from time to time decide, all moneys that he receives.All accounts for payment shall be passed by the Executive Committee, all cheques or withdrawal warrants shall be signed by two (2) trustees. (b)The Trustees shall be the President, Secretary, Treasurer and one (1) ordinary member of the Society elected at the Annual General Meeting. Top DISPOSITION OF ASSETS: In the event of the winding up of the Society the distribution of any assets remaining after the payment of all its debts and liabilities shall be decided by the Executive Committee, who shall ensure that the assets shall be distributed to some similar Society established for cultural or educational purposes whose interests are in line with the objects of this Society as indicated in Clause (2) of this Constitution or as a judge of the Supreme Court shall direct. Top PUBLICATIONS: The Society shall publish regularly a journal containing papers and notes on or related to entomology. The Society may publish occasionally such other publications as the Executive Committee shall consider desirable. The Editor shall be responsible to the Executive Committee for the contents of publication. Top ALTERATION OF CONSTITUTION: Any part of this Constitution may at any time be repealed or altered, or other clauses added, at any general or special meeting of the Society, provided that any person desiring any such alteration shall give notice in writing to the Secretary of such proposed amendments not less than two (2) calendar months prior to such meeting. Such proposed alteration shall be circulated by the Secretary to all members one (1) calendar month prior to such meeting. Top SECTIONS: In any area where at least ten (10) members of the Society reside, a Section of the Society may be formed. Such Sections shall be responsible for the conduct of their own affairs in harmony with the Constitution and objects of the Society.Sections shall support financially their own activities, although the Executive Committee of the Society may make grants towards Section activities of general benefit to New Zealand entomology. Sections shall in no way commit the Society to any course of action or expenditure or issue statements in the name of the Society, except with the express permission of the Executive Committee of the Society. Sections may enrol associate members, who shall pay only such subscription as shall be determined by the Section for all its members, and who shall not be liable to pay a subscription to the Society. Such associate members shall have no privileges of membership of the Society, but shall be eligible to become members of the Society if they wish. Each Section shall elect one member of the Society annually to be its representative on the Executive Committee of the Society. Top